Explore RentAdminly's rental management features: rent collection, leases, tenant portals, maintenance, reporting, and property manager client workflows.
Property management tools. One workspace. Zero subscriptions.
14 Built-In Property Management Tools
Manage properties, tenants, leases, rent collection, maintenance, expenses, reports, and the tenant portal in one workspace. As your portfolio grows, organize properties by legal entity and book in supported accounting views, then connect approved partners through a read-only API and signed lifecycle webhooks. These expansion capabilities are available in Settings for supported workflows.
Rocky AI by RentAdminly can prepare rental receipt details, resident-reply drafts, maintenance triage suggestions, leasing follow-ups, and answers from available report facts. Read landlord AI examples and review limits.
ONYX Configurable Workflows use a shared default for selected properties, with optional property, lease, or tenant exceptions. Lead follow-up, lease-renewal preparation, and unit turnover runs keep the settings they started with. Explore ONYX workflow details.
- RentFlow — Autopilot Rent Collection + Late Fees: RentFlow connects lease invoices with eligible Moov ACH payments, tenant autopay, payment history and configurable late-fee rules. Complete the required account, terms and bank setup before collecting online. Review processing charges and the selected payer in the payment flow.
- ReceiptIQ — AI Expense Intelligence: ReceiptIQ uses AI-assisted receipt capture to prepare expense details for review before saving. Landlords can also scan multiple receipts in one mobile flow and track recurring rental expenses.
- FixLoop — Linked Maintenance Conversations: FixLoop gives every maintenance issue its own dedicated conversation thread — tenant submits, you triage priority, contractors update status, and the loop closes when the work is done. Nothing drops, nothing gets lost in a text thread.
- LeaseVault — Leases, Documents & Renewals: LeaseVault is your central repository for leases, documents, and renewals. Upload any file type, tag by category (lease, insurance, tax, inspection, receipt), and manage the full renewal lifecycle — send offers, tenants accept or decline from their portal, and new leases are created automatically.
- MyUnit — Tenant Self-Service Hub: MyUnit is the tenant-facing portal that comes built into every RentAdminly account. Each tenant gets a personalized login where they can pay rent, see building announcements, review renewal offers, submit maintenance requests, view their lease, and message you directly — 24 hours a day.
- ProfitPulse — Portfolio Health + Vacancy Tracker: ProfitPulse is RentAdminly's reporting layer. Review revenue trends, expense breakdowns by IRS category, ACH fee summaries, and net cash flow — plus a live vacancy dashboard that shows every unit's status with action recommendations. Supported accounting and reporting views help you keep portfolio activity scoped as it grows.
- TrustShield — Layered Security Protection: TrustShield is the security infrastructure underlying everything in RentAdminly. Sensitive fields like Tenant SSN and W-9 Taxpayer-ID numbers are encrypted at the application layer with AES-256-GCM; the rest of your data sits on managed Postgres + Google Cloud Storage with industry-standard at-rest encryption and TLS 1.3 in transit. Role-based access controls, session auditing, and automatic logout on inactivity round out the controls.
- DirectLine — Messaging & Announcements: DirectLine is a built-in messaging and announcement system. Dedicated threads per tenant for private communication, plus building-wide announcements with priority levels (normal, important, urgent) that appear front and center in every tenant's portal. No personal phone numbers, no lost texts.
- AccessDesk — Team Management with Real Roles: AccessDesk is where you manage your property management team. Invite admins, managers, accountants, maintenance staff, or view-only users — each gets a personal sign-in and a permission set that matches their job. Owners can delegate day-to-day team administration, while sensitive financial, billing, account-settings, and team-manager grants stay owner-controlled. Cross-account isolation is enforced server-side so a team member can never see another landlord's data.
- PocketAdmin — Full Power on Any Device: PocketAdmin provides mobile-friendly access to rental records, maintenance, messages and supported receipt-capture workflows. Use the mobile browser experience or supported native screens; some provider-dependent and document-heavy actions use web handoffs.
- ApplyGate — Rental Applications & Tenant Screening: ApplyGate supports private application links for named prospects and reusable property links for public listings. Customize questions, collect a separate application from each renter, review co-applicants, and optionally direct applicants to TransUnion SmartMove for screening.
- ListLaunch — Multi-Platform Listing Syndication: ListLaunch lets you create detailed rental listings and generate a standard XML syndication feed — directly from your RentAdminly dashboard. Submit your feed URL once to each platform's import tool (a one-time setup), and those platforms will automatically pull your listings and updates going forward.
- WalkThru — Move-In & Move-Out Inspections: WalkThru gives you room-by-room move-in and move-out inspection checklists with condition tracking, photo attachments, tenant digital signatures, and automatic repair ticket creation from flagged items. When creating a check-out, import the tenant's check-in data for side-by-side comparison.
- SafeNest — Landlord Insurance Hub: SafeNest provides landlord-insurance quote access through RentAdminly's Steadily integration. Review available quote options and continue with the provider for policy terms, eligibility, and purchase.
Property management features for the full rental lifecycle
Property, unit and tenant management
Organize rental properties, units, tenant contacts and lease records in one workspace. Use property groups to keep a growing portfolio organized without duplicating its financial records.
- Track occupied and vacant units separately.
- Bring existing records into supported import workflows without sending unexpected tenant invitations.
- Record historical rent for landlord history without treating it as a new payment request.
Explore property management software
Rental listings, applications and lease signing
Connect vacancy marketing with the next tenancy. Manage listing inquiries and leads, share application links, coordinate household members, track screening, and prepare the lease.
- Use a reusable property application link while keeping each renter's submission separate.
- Coordinate TransUnion SmartMove screening through the supported provider workflow.
- Record an existing lease or generate a document, then use the supported electronic-signature process.
Explore rental lease documents and signing
Online rent collection, invoices and late fees
Build lease invoice schedules, add eligible one-time or recurring charges, and connect payments to the invoices they cover. Moov ACH payments require completed onboarding, terms acceptance and eligible bank setup.
- Offer tenant-initiated payments and supported autopay controls.
- Track partial payments, invoice balances, receipts and payment status.
- Configure late-fee rules and manage overdue follow-up and promises to pay.
Explore online rent collection and autopay
Tenant portal, messaging and maintenance
Give residents a self-service place to review lease information, invoices and payment history, send messages, read announcements and submit maintenance requests.
- Keep repair descriptions, photos and conversations connected to the request.
- Review inspection items, collect supported signatures and turn findings into repair work.
- Control staff access and notification preferences separately from tenant-facing communications.
Explore the tenant portal
Rental expense tracking and financial reports
Review receipt details before saving expenses, organize recurring costs, and record labor and mileage through the appropriate approval workflow. Report on recorded activity rather than estimated financial history.
- Review cash-basis profit and loss, rent roll, delinquency and supported Schedule E-oriented reports.
- Use available CSV and PDF exports for records and accountant review.
- Organize properties by entity or book without treating those views as a complete double-entry accounting system.
Explore rental accounting and reports
Property manager trust accounting and owner statements
Keep the property manager's operating workspace distinct from the owner-client portal. Maintain clients, management agreements, client charges, statements and supported payout workflows.
- Review trust-ledger balances, opening allocations and security-deposit activity.
- Import bank statements manually and match entries in supported reconciliation workflows.
- Review reserves, uncleared credits and pending payouts before determining available funds.
Explore software for property managers
Student housing, commercial and mixed-use rentals
Manage different rental arrangements without confusing tenants, guarantors and authorized payers. Keep commercial spaces and residential units connected to the appropriate leases.
- Coordinate student spaces, roommate households, guaranty signatures and authorized parent-payment links.
- Preview and approve fixed commercial charges such as parking, storage and fixed pass-throughs.
- Keep advanced CAM/NNN reconciliation and percentage rent separate from supported fixed-charge billing.
Explore commercial property management
Landlord AI assistance and configurable workflows
Use Rocky AI for supported reporting questions, receipt review, resident replies, maintenance suggestions and leasing drafts. ONYX workflows coordinate lead follow-up, renewal preparation and unit turnover.
- Review AI suggestions before relying on them or taking an action.
- Assign work and configure supported property, lease or tenant exceptions.
- Connect supported QuickBooks workflows or scoped read-only partner APIs without granting unrestricted access.
Explore Rocky AI and rental automation
Property management feature questions
- What features does RentAdminly include for landlords?
- RentAdminly connects property and unit records, tenants, rental applications, leases, invoices, eligible ACH rent collection, maintenance, messages, expenses and reports. Property managers also have client, trust-ledger, statement and supported payout workflows.
- What is the difference between recording a lease and generating a lease?
- Recording a lease establishes the tenancy and its operating and billing details in RentAdminly. Generating a lease creates a document from entered terms. A recorded lease does not by itself create or sign a new legal agreement.
- Can property managers give owners their own portal?
- Yes. The property-owner client portal is separate from the PM workspace and supports property and statement access, eligible maintenance approvals, management-agreement signing and supported payout-related workflows.
- Does a linked bank mean online rent collection is ready?
- Not necessarily. Online collection can also require payment terms acceptance, identity or business onboarding, bank verification and provider approval. Payment initiation, settlement and payout to a bank are separate stages.
- Does RentAdminly replace every accounting or tax system?
- RentAdminly supports rental operating records, cash-basis reporting, trust-ledger workflows and selected tax-document outputs. These do not constitute a complete double-entry accounting suite, full CAM/NNN reconciliation or IRS e-filing.
https://rentadminly.com/platform