LeaseVault — Leases, Documents & Renewals | RentAdminly

LeaseVault is your central repository for leases, documents, and renewals. Upload any file type, tag by category (lease, insurance, tax, inspection, receipt), and manage the full renewal lifecycle — send offers, tenants accept or decline from their portal, and new leases are created automatically.

Every document, every lease, every renewal — one vault.

LeaseVault is your central repository for leases, documents, and renewals. Upload any file type, tag by category (lease, insurance, tax, inspection, receipt), and manage the full renewal lifecycle — send offers, tenants accept or decline from their portal, and new leases are created automatically.

Key Features

• Document Storage: Upload PDFs, images, Word docs, spreadsheets — tag by category and link to any property or tenant. Everything searchable.
• Lease Renewal Workflow: Send renewal offers with proposed rent and dates. Tenants accept or decline from their portal. Accepted renewals auto-create new leases.
• Renewal Alerts: Get notified 60, 30, and 14 days before any lease expires so you never lose a tenant by accident.
• Deposit Tracking: Record security deposits, pet deposits, and last month's rent — and track refund obligations at move-out.
• Key Terms Dashboard: See start date, end date, monthly rent, and deposit for every active lease at a glance.
• Tenant-Visible Copies: Tenants can view their lease and renewal offers from MyUnit so they always have access to their agreement.

How It Works

1. Step 1: Upload or create — Drag-and-drop your existing lease PDF or fill in the lease builder form to generate a new one.
2. Step 2: Set key dates — Enter the start date, end date, monthly rent, and deposit. LeaseVault tracks everything from here.
3. Step 3: Link to a unit & tenant — Attach the lease to a property, unit, and tenant so it appears in all the right places.
4. Step 4: Get renewal reminders — LeaseVault sends you reminders well before expiry so you can decide to renew or begin the vacancy process.

Frequently Asked Questions

Can I store multiple leases per unit (e.g., renewal history)?

Yes. LeaseVault keeps every version of a lease so you have a complete history per unit.

Is there a file size limit for uploads?

Uploads up to 50MB per file are supported, which covers virtually any lease document.

Can tenants sign leases inside RentAdminly?

E-signature support is on our roadmap. Currently, you upload a signed copy for storage and record-keeping.

What happens to the lease when a tenant moves out?

The lease is archived and remains accessible in the unit's history indefinitely.

https://rentadminly.com/platform/leasevault