AccessDesk — Team Management with Real Roles | RentAdminly

AccessDesk is where you manage your property management team. Invite admins, managers, accountants, maintenance staff, or view-only users — each gets a personal sign-in and a permission set that matches their job. Owners can delegate day-to-day team administration, while sensitive financial, billing, account-settings, and team-manager grants stay owner-controlled. Cross-account isolation is enforced server-side so a team member can never see another landlord's data.

Invite your team. Each member signs in with their own password and only sees what their role allows.

AccessDesk is where you manage your property management team. Invite admins, managers, accountants, maintenance staff, or view-only users — each gets a personal sign-in and a permission set that matches their job. Owners can delegate day-to-day team administration, while sensitive financial, billing, account-settings, and team-manager grants stay owner-controlled. Cross-account isolation is enforced server-side so a team member can never see another landlord's data.

Key Features

• Personal Sign-In: Each invited team member sets their own password and signs in independently — no shared credentials, no shared accounts.
• Five Built-In Roles: Admin, Manager, Accountant, Maintenance, and Viewer — each with a permission set tuned for the work they actually do.
• Owner-Controlled Permissions: Owners can delegate day-to-day team administration, but delegated managers cannot change their own access or grant sensitive financial, billing, account-settings, or team-manager access.
• Cross-Account Isolation: Team members are scoped to one landlord. Server-side checks ensure they can never see another landlord's data — even if their email is also invited elsewhere.
• Email Invites with Secure Links: Send a one-click invite by email. The link expires in 14 days and can be revoked or re-sent at any time.
• No Seat Fees: There will never be a per-seat charge for team members — access is included in your free account.

How It Works

1. Step 1: Go to Settings → Team Management — Open the Team Management section from your account Settings page.
2. Step 2: Send an invite — Enter the team member's name, email, and pick a role. They get an email with a secure link to set their own password.
3. Step 3: They sign in independently — After accepting the invite they sign in at /login on the Team tab — no shared credentials with you.
4. Step 4: Permissions enforced everywhere — Role defaults and explicit capabilities are checked on every API request. Delegated managers can assign operational access; owners keep control of sensitive financial, billing, account-settings, and team-manager grants.

Frequently Asked Questions

Can a property manager have their own login?

Yes. Every invited team member gets their own email + password and signs in at /login on the Team tab.

What roles are available?

Admin (everything except billing), Manager (properties, tenants, leases, maintenance), Accountant (financials), Maintenance (only maintenance requests), and Viewer (read-only access).

Is AccessDesk free?

Yes. Team management is fully included in your account — there will never be a per-seat charge.

Can team members see other landlords' data?

No. Sessions are bound to a single landlord. Even if the same email is invited by two landlords, signing in still requires choosing which account to access — and once signed in, only that landlord's data is visible.

https://rentadminly.com/platform/accessdesk