Recording Manual Payments (Cash, Check, Zelle)

How to log non-ACH rent payments and keep your payment ledger accurate.

Why Manual Payment Recording Matters

Even if you primarily use ACH, you may occasionally receive cash, checks, or peer-to-peer payments. Recording these in Rentadminly keeps your payment ledger complete and your reporting accurate.

How to Record a Manual Payment

1. Go to Payments in the sidebar

2. Click + Record Payment

3. In the payment wizard:

**Step 1**: Select the lease (this links the payment to the right property and tenant)

**Step 2**: Enter the amount and select the payment method (Cash, Check, Bank Transfer, Other)

**Step 3**: Review and confirm

The payment is added to the ledger with today's date (you can edit the date if recording a past payment).

Payment Methods Available

**ACH**: Electronic bank-to-bank transfer (small flat fee)

**Cash**: Record cash payments with date and amount

**Check**: Record check number for reference

**Bank Transfer**: For Zelle, Venmo, or direct wire transfers

**Other**: For any payment method not listed above

No ACH Fee on Manual Payments

The flat ACH processing fee only applies to actual ACH transactions. Cash, check, and other manual payment methods record the exact amount with no fee.

Tips for Cash Payments

Always provide a written receipt when accepting cash. You can note the receipt number in Rentadminly's payment notes field. This protects both you and the tenant if there's ever a dispute.

Editing or Deleting a Payment

If you made an error, find the payment in the Paym