Using the AI Receipt Scanner

Turn any photo of a receipt into a categorized expense record in seconds.

AI-Powered Receipt Scanning

Rentadminly uses GPT-4 vision to automatically extract expense information from photos of receipts.

1. Go to Expenses in the sidebar

2. Click + Add Expense

3. In Step 1, click Upload Receipt

4. Select a photo from your device (JPG, PNG, WebP supported)

5. Wait 2–3 seconds while the AI processes the image

6. Review the extracted information — vendor, amount, date, and category are filled automatically

7. Adjust any fields if needed, then continue to Step 3 to save

**Vendor name**: The business or person you paid

**Amount**: Total cost on the receipt

**Date**: Date of the transaction

**Category**: Auto-categorized (Repairs, Supplies, Insurance, Professional Services, etc.)

**Good lighting**: Take photos in natural or bright light

**Flat receipt**: Unfold and flatten crumpled receipts before photographing

**Full receipt in frame**: Include the header (vendor name) and the total

**Supported formats**: JPG, PNG, WebP up to 10MB

Plumbing, Electrical, HVAC, General Repairs, Supplies, Insurance, Professional Services, Property Tax, Mortgage, Utilities, Marketing, Other

If the AI can't read a field, it leaves it blank rather than guessing. You can always type in the correct value manually.