How much does Rentadminly cost?

RentAdminly is 100% free forever with unlimited properties. There is no subscription, no per-property fee, no trial expiration, and no credit card required to sign up. The only cost on the platform is the standard ACH bank-processing fee on rent transactions, which most landlords pass through to the tenant.

Does Rentadminly have a tenant portal?

Yes. Rentadminly includes a dedicated tenant portal where tenants can submit maintenance requests, message their landlord, and view their unit information. The tenant portal is completely separate from the landlord interface.

How does the AI expense tracking work?

Rentadminly uses GPT-4o vision to scan receipt photos. Take a photo of any receipt and the AI automatically extracts the vendor name, amount, date, and expense category — no typing required. Expenses are auto-categorized for IRS Schedule E reporting.

What types of properties does Rentadminly support?

RentAdminly is built for independent landlords and small property managers handling residential rentals and small commercial portfolios, including single-family, multifamily, student, and mixed-use properties. Short-term stays can be recorded as part of a property workflow, but RentAdminly is not a booking engine or channel manager.

Is Rentadminly safe for collecting rent online?

Yes. Rentadminly uses bank-grade encryption for all data at rest and in transit. ACH payments go through the secure US banking network with full audit trails and session-based access control.

Property Management Software for Independent Landlords | RentAdminly

Manage properties, tenants, leases, rent collection, maintenance, expenses, and reports in one workspace. Free forever for independent landlords and small property managers.

What Is RentAdminly?

RentAdminly is a free-forever property management software platform built for independent landlords and small property managers. Manage unlimited properties — residential rentals and small commercial portfolios — from one dashboard. There is no subscription, no per-property fee, no trial, and no credit card required to sign up.

RentAdminly's 14 Built-In Property Management Tools

Manage properties, tenants, leases, rent collection, maintenance, expenses, reports, and the tenant portal in one workspace. As your portfolio grows, organize properties by legal entity and book in supported accounting views, then connect approved partners through a read-only API and signed lifecycle webhooks. These expansion capabilities are available in Settings for supported workflows.

RentFlow — Autopilot Rent Collection + Late Fees: RentFlow is RentAdminly's built-in ACH payment engine. Set up bank-to-bank transfers once and let the system collect rent automatically. A standard flat fee per transaction is the only cost — no hidden fees, no percentage cuts. Built-in late fee automation charges overdue tenants after your configurable grace period — no manual follow-up needed.
ReceiptIQ — AI Expense Intelligence: ReceiptIQ uses GPT-4 vision to extract vendor, amount, date, and expense category from any receipt photo in under three seconds. It auto-tags expenses for IRS Schedule E, and now includes recurring expense automation — set up mortgage, HOA, insurance, and utility payments once and they auto-generate every cycle.
FixLoop — Linked Maintenance Conversations: FixLoop gives every maintenance issue its own dedicated conversation thread — tenant submits, you triage priority, contractors update status, and the loop closes when the work is done. Nothing drops, nothing gets lost in a text thread.
LeaseVault — Leases, Documents & Renewals: LeaseVault is your central repository for leases, documents, and renewals. Upload any file type, tag by category (lease, insurance, tax, inspection, receipt), and manage the full renewal lifecycle — send offers, tenants accept or decline from their portal, and new leases are created automatically.
MyUnit — Tenant Self-Service Hub: MyUnit is the tenant-facing portal that comes built into every RentAdminly account. Each tenant gets a personalized login where they can pay rent, see building announcements, review renewal offers, submit maintenance requests, view their lease, and message you directly — 24 hours a day.
ProfitPulse — Portfolio Health + Vacancy Tracker: ProfitPulse is RentAdminly's reporting layer. Review revenue trends, expense breakdowns by IRS category, ACH fee summaries, and net cash flow — plus a live vacancy dashboard that shows every unit's status with action recommendations. Supported accounting and reporting views help you keep portfolio activity scoped as it grows.
TrustShield — Layered Security Protection: TrustShield is the security infrastructure underlying everything in RentAdminly. Sensitive fields like Tenant SSN and W-9 Taxpayer-ID numbers are encrypted at the application layer with AES-256-GCM; the rest of your data sits on managed Postgres + Google Cloud Storage with industry-standard at-rest encryption and TLS 1.3 in transit. Role-based access controls, session auditing, and automatic logout on inactivity round out the controls.
DirectLine — Messaging & Announcements: DirectLine is a built-in messaging and announcement system. Dedicated threads per tenant for private communication, plus building-wide announcements with priority levels (normal, important, urgent) that appear front and center in every tenant's portal. No personal phone numbers, no lost texts.
AccessDesk — Team Management with Real Roles: AccessDesk is where you manage your property management team. Invite admins, managers, accountants, maintenance staff, or view-only users — each gets a personal sign-in and a permission set that matches their job. Owners always retain exclusive control of billing and team membership. Cross-account isolation is enforced server-side so a team member can never see another landlord's data.
PocketAdmin — Full Power on Any Device: PocketAdmin is the mobile-optimized experience built into every RentAdminly account. A dedicated bottom navigation bar, touch-friendly controls, and full feature parity mean you can manage properties from anywhere — your phone browser is all you need.
ApplyGate — Rental Applications & Tenant Screening: ApplyGate combines rental applications and tenant screening into one workflow. Generate a shareable application link, collect applicant details through a 5-step form, then send them to TransUnion SmartMove for background and credit screening. Approve or deny from your dashboard — applicants never need a RentAdminly account.
ListLaunch — Multi-Platform Listing Syndication: ListLaunch lets you create detailed rental listings and generate a standard XML syndication feed — directly from your RentAdminly dashboard. Submit your feed URL once to each platform's import tool (a one-time setup), and those platforms will automatically pull your listings and updates going forward.
WalkThru — Move-In & Move-Out Inspections: WalkThru gives you room-by-room move-in and move-out inspection checklists with condition tracking, photo attachments, tenant digital signatures, and automatic repair ticket creation from flagged items. When creating a check-out, import the tenant's check-in data for side-by-side comparison.
SafeNest — Landlord Insurance Hub: SafeNest connects landlords to rental-specific insurance through our official Steadily partnership. See instant quote estimates for your properties right inside the dashboard. Get a quote online or request a callback from a licensed agent.

RentAdminly Pricing

RentAdminly is 100% free forever with unlimited properties. There is no subscription fee, no per-property fee, no per-tenant fee, and no trial expiration. The only cost on the platform is the standard ACH bank-processing fee on rent transactions, which is typically passed through to the tenant.

Frequently Asked Questions

How much does Rentadminly cost?: RentAdminly is 100% free forever with unlimited properties. No subscription, no per-property fees, no trial expiration. The only cost on the platform is the standard ACH bank-processing fee on rent transactions.
Does Rentadminly have a tenant portal?: Yes. Rentadminly includes a dedicated tenant portal (MyUnit) where tenants can pay rent, submit maintenance requests, message their landlord, and view their unit information.
How does the AI expense tracking work?: Rentadminly uses GPT-4 vision to scan receipt photos. The AI automatically extracts vendor, amount, date, and expense category — no typing required.
What types of properties does RentAdminly support?: Residential rentals and small commercial portfolios, including single-family, multifamily, student, and mixed-use properties. Short-term stays can be recorded, but RentAdminly is not a booking engine or channel manager.
Is Rentadminly safe for collecting rent online?: Yes. Rentadminly uses bank-grade encryption for all data at rest and in transit. ACH payments go through the secure US banking network.

https://rentadminly.com